Exhibitor Information

Applying for Booth Space

A company must manufacture or distribute products and/or services that promote pharmacological and/or device-based interventional vascular medicine or offer enhancements to the health care professionals to be eligible to exhibit at TCT.

The Application for Booth Space and a 50% deposit must be received by February 28, 2013, to receive priority points. Applications and final payments must be received by April 19, 2013, to be included in the 2013 booth selection process.

First-time exhibitors qualify for a 30% first-time exhibitor discount. This discount is only applicable for the first year of exhibiting and will not be extended in future years.

Items Included with the Cost of Exhibition:

• Booth space
• Meeting badges (allotments are outlined on the Application for Booth Space)
• Meeting bags (allotments of bags vary depending on booth size)
• One-time use of the TCT preregistration list (a value of $3,500)
• Opportunity to participate in promotional and sponsorship items at TCT
• Company description listed on TCT Web site and in TCT Exhibition Guide
• Company listing in other collateral materials associated with the meeting including:
  • In-line booths receive pipe and drape and identification sign
  • Support from the CRF industry relations team

Exhibit Space Application

Booth Traffic

While CRF makes every effort to promote and encourage attendees to visit the Exhibit Hall, CRF cannot guarantee booth traffic. It is the exhibiting company's responsibility to promote its presence at TCT through premeeting mailings and on-site promotions to draw traffic to their booth.

Cancellations and Reductions in Space

Receipt of a signed Application for Booth Space is a commitment to exhibit at TCT. Therefore, notification of booth space cancellation or reduction must be submitted in writing on company letterhead to CRF, and exhibitors are required to pay appropriate fees or cancellation penalties. Exhibitors that cancel or reduce booth space will pay the following fees:

• For cancellation or reduction of booth space on or before April 19, 2013, the exhibitor will pay 50% of the total booth fee
• For cancellation or reduction of booth space after April 19, 2013, the exhibitor will pay 100% of the total booth fee

Exhibitors that reduce their booth size after April 19, 2013, will be financially responsible for the cost of lounging and carpeting the square footage not used due to the reduction in the booth size and will be subject to booth relocation.

Emerging Technologies Area

The Exhibit Hall at TCT has a designated area for companies with new technologies emerging in the field of interventional cardiology and vascular medicine. Companies that qualify for the Emerging Technologies Area tend to be in the early stages of the product development or product approval process. A company with a new use for an established or existing technology would not qualify for this area.

Emerging Technologies exhibitors typically have a smaller presence in the Exhibit Hall and may be no larger than 400 square feet. The Emerging Technologies Area is identified by signage and a different color scheme so attendees may easily locate.

Companies interested in qualifying for the Emerging Technologies Area should indicate on their Application for Booth Space their interest by checking the appropriate box.

Prospective participants will be asked to complete a questionnaire that will be reviewed by a physician committee for approval. There is no additional cost to participate in the Emerging Technologies Area.

International Exhibitors

In 2013, TCT attracted attendees from all over the world (please see TCT 2012 Attendee Demographics on page 9). Seventy perfect of attendees represented attendees traveling from outside of the United States (OUS), confirming TCT's global attraction.

Therefore, it is completely appropriate for OUS companies without FDA product approval to exhibit at TCT. There are, however, a few simple guidelines to which OUS exhibiting companies should adhere:

• Companies without FDA product approval should clearly indicate on their booths that their product is for display purposes only and is not approved for use in the United States
• Shipping paperwork should indicate that the product is for display purposes only
• It is strongly recommended that OUS exhibiting companies inform the FDA and US Customs and Border Protection that their products are being shipped into the United States, are for display purposes only, and are not for distribution

For more information, please contact the FDA at 800-638-2041 and US Customs and Border Protection at 877-227-5511.

Attendee Support [OUS]

A number of the companies based outside of the US sponsor groups of professional attendees to the meeting. Without this generous support professional attendees traveling from oversees may not have the opportunity to attend TCT. We encourage global attendance and therefore have established services for OUS group attendees. For more information, please contact:
Fun Lee, CMP
Director, Meeting Planning
Tel: 646-434-4394
Fax: 646-464-4713
E-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.

Complimentary Consultations for OUS Exhibitors

CRF is pleased to offer companies headquartered OUS with consultation services on continuing to exhibit in the United States. Confirmed OUS exhibitors will receive a complimentary one-hour consultation with an exhibition expert who will offer advice in such areas as how a company can promote itself if it does not have FDA product approval, configuring a booth designed for meters into the US standard of square feet, ensuring that freight clears customs in a timely manner, as well as other questions.

Once an OUS company submits an Application for Booth Space and makes a 50% deposit, a member of CRF's industry relations team will facilitate an introduction to the exhibition consultant. It is CRF's sincere hope that this added service will assist OUS exhibitors with a smooth exhibition process.

Badges and Registration

Badges are required for admission to TCT, including the Exhibit Hall. Exhibitors will be given a monetary allowance based on booth size to be redeemed for full meeting and Exhibit Hall-only badges.

Companies will not be reimbursed for any amounts not used to purchase badges and/ or will be required to supplement the cost of badges not fully covered by the allowance provided click to see Table 1.

Exhibitors may purchase additional badges at the following rates:

Exhibitor Full Meeting Badges..............$1,450
Admission to the Exhibit Hall and TCT scientific symposia

Exhibit Hall-Only Badges..........................$400
Admission to the Exhibit Hall only and not TCT scientific symposia

These fees apply only to those companies exhibiting at TCT 2013. Additional information about registration will be included in the Exhibitor Service Kit.

Complimentary Badge Policy

It is against TCT policy to provide complimentary exhibitor badges to physicians. If TCT Meeting Management becomes aware that a physician has been given a complimentary exhibitor badge, the physician will be asked to pay full price for the badge or the physician will be asked to leave the meeting. CRF appreciates your full cooperation.

Vendor Badgers

A limited number of complimentary vendor badges will be available to exhibiting companies for booth support vendors. Booth support vendors are defined as those who help build and provide maintenance to a booth. It is the expectation that booth vendors will only need to enter the Exhibit Hall for a short period of time during Exhibit Hall hours to make adjustments to a booth.

The use of these badges will be closely monitored. If vendor badges are used for other purposes, they will be revoked. Requests for vendor badges should be made to Fun Lee at This email address is being protected from spambots. You need JavaScript enabled to view it. .

Exhibitor Service Kit

The Exhibitor Service Kit will be provided to the official contact for each exhibiting company during the week of June 17, 2013. The Exhibitor Service Kit will include order forms for electricity, telephone, audiovisual equipment, floral, booth furnishings, signage, and booth cleaning services. Exhibitors are encouraged to place orders 30 days prior to the opening of the meeting to take advantage of discounts and to minimize delays during setup.

Please review each form for deadlines, as they may vary depending on the supplier. The Exhibitor Service Kit will only be sent to companies that have paid for their booth space in full.

Exhibitor Housing

Housing blocks in hotels surrounding the convention center with negotiated rates will be available to TCT attendees. Exhibitors may secure their housing needs beginning March 28, 2013. Companies will receive priority points (please see Priority Points and Booth Selection Process on page 16) for utilizing the TCT Housing Bureau.

Live Case Satellite Feed

TCT 2013 will feature live case demonstrations from approximately 20 national and international institutions in live case theaters. TCT offers exhibitors the opportunity to show live cases from the scientific sessions at their booths. The Live Case Satellite Feed order form will be included in the Exhibitor Service Kit.

Meeting Bag Allocation

An individual representing an exhibiting company with a full meeting badge will be given a meeting bag when checking in at the registration desk. An individual with an Exhibit Hall-only meeting badge will not receive a meeting bag. However, each exhibiting company will receive an allotment of meeting bags based on booth size (please see Application for Booth Space on page 30 for meeting bag allocations).

Meeting Space Rental

Meeting space is available to confirmed exhibitors in both the convention center and at surrounding hotels to hold events such as staff debriefing meetings and committee meetings. Please note that meeting space is not to be used to draw physicians out of scientific sessions. Those who break this policy are subject to a 20-point deduction in the TCT priority point process. Meeting space is available on a first-come, firstserved basis. Detailed information about cost and availability of meeting space will be posted on the TCT Web site, www.tctconference.com, and included in the Exhibitor Service Kit.

Conference Suites

Conference suites are private, defined areas conveniently located in the Exhibit Hall that provide exhibitors space to meet with colleagues and customers during Exhibit Hall hours. Detailed information about cost and availability of conference suites will be posted on the TCT Web site, www.tctconference.com, and included in the Exhibitor Service Kit.

Official Service Contractor

NexxtShow
61 Strafello Drive
Avon, MA 02322
Tel: (800) 996-3998 US
+1 781-519-5019 OUS
E-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.

NexxtShow is the official service contractor for TCT. NexxtShow has worked very hard to ensure that their pricing is competitive.

The services desk will be open from exhibit installation on Friday, October 25, 2013, through dismantle on saturday, November 3, 2013. Exhibitors may verify and adjust the requirements for installation, furniture, audiovisual, and other auxiliary services at the service desk. A complete list of equipment, services, and charges will be included in the Exhibitor Service Kit.

Unofficial Contractors

Exhibiting companies that plan to use the services of a display house or service firm for supervision other than the official service contractor must complete the Unofficial Contractor Form provided in the Exhibitor Service Kit

TCT Preregistration List

The TCT preregistration list of professional attendees will be provided to exhibitors as part of their booth package approximately one month prior to TCT so that companies can promote their presence at the meeting. The list contains mailing addresses only. All marketing pieces must be submitted to and approved by CRF prior to mailing. The final registration list will also be available for sale following TCT at a cost of $3,500 per use. For more information, please contact Elizabeth Burke at 646-434-4390 or This email address is being protected from spambots. You need JavaScript enabled to view it. .